Interview prep

Find and email the right hiring manager (with templates)

Getting to the right person fast can make all the difference in your job search

The recruiter is the gate-keeper, but the hiring manager is the decision maker.

Finding and engaging with the hiring manager for an open position will do wonders for a job seeker. Sometimes, it will move you past the screen and straight into the interview process.

Reach Out to the Right Person

The hiring manager for a role is typically who the new hire will report to. They are the ultimate decision maker, but finding them isn't always easy. Here are three steps to start:

  1. Read the job description carefully. Sometimes, it will say something like "this role reports to the Director of Operations" or it will mention a specific team.
  2. Use this information to do a quick LinkedIn search by title and company.
  3. If this doesn't work, consult someone you know at the company. They may know who this role would report to.

If you end up asking a friend at the company for help, send along a short message like this:

No matter which route you choose, it's important that you find the right hiring manager. Do not simply reach out to anyone with a management title-- they will likely ignore your email if it's not relevant to them. 

You Found the Hiring Manager, but Not Their Email

Look for the email

If you're confident you have the right hiring manager, email them quickly when the role opens and their attention is still on finding an employee. A hiring manager's job is not just to review applications-- they have a day job to attend to as well. Therefore, they're usually most engaged with hiring at the beginning and the end of the process:

  • When the open position is posted, they want to attract the most job candidates.
  • When the interview process is over, they make a final decision together with Human Resources.

With that in mind, finding their email quickly is an important step. Here's how to do it:

  1. Check in obvious places like their LinkedIn and social media profiles (some folks will have an email listed on Twitter, for example).
  2. Check on platforms like Clearbit and
  3. Don't look for their email, and message them on LinkedIn instead.

Try giving them a call

If you're completely stuck, there's one more thing you can try: pick up that phone and call the company. I can't tell you how many job seekers have found success through a method like this. The best candidates will go out of their way for a competitive advantage. Plus, desperate times call for desperate measures, right?

This involves a bit of social engineering. Here's how to do it:

  1. Get the name of someone who works on the right team
  2. Call the general number and ask for them
  3. When you're transferred, ask for the manager
Hello, Can I speak with Connor on the messenger team?
Sure, transferring you now.
Hi this is Connor.
Hey Connor, so sorry I actually meant to dial your manager - can you transfer me?
Sure- let me patch you into Rodger.

Emailing the Hiring Manager

Once you have applied for the job, immediately send an email to the hiring manager. You should also send them thank you emails (and anyone on the hiring team for that matter) after the interviews are over.

Before you apply

When you just applied

When you cleared the phone interview

When you finished the interview process

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